Public Safety & Event Management Plan

Suggestions on How to Complete Your Plan

 

Overview: Living in a Modern World

Due to increased risk of attacks some communities are now requiring a formal Public Safety & Event Management Plan or similar for special events with an expected attendance of anywhere from 500 to 1,000 or more people at one location at any given time. Cascadia Emergency Management is experienced in Event Safety Planning and can help Event Managers with Risk Reduction through planning and support. National and Local Fire Codes drive requirements, ensure your event is in compliance.

 

Pre-Event Planning: Reducing Risk

Planning reduces risk by identifying hazards and threats mitigating their effects and increases safety for all patrons. Cascadia Emergency Management offers planning assistance in the form of site visits, Safety Plan completion, and direct Operational Support for Event Safety Coordination, Event Communications, and Event First Aid/Comfort Stations. 

 

 
 
 
 
 
 
 
 
 
Cascadia Emergency Management Services

We support event management by relieving them of planning and support functions to include Pre-Event Planning & Coordination, supplying Event Two-Way Radio Communications, deploying Emergency Management Command Post with Communications and Event Safety Officers. 

 

  • SECURITY AND CROWD MANAGEMENT STAFFING

  • RADIO COMMUNICATION

  • MEDICAL AND FIRST AID

  • FIRE RISK ASSESSMENT

    • FIRE WATCH PERSONNEL

  • RISK MANAGEMENT
    • INCIDENT RECORDING

  • INCIDENT MANAGEMENT

    • EMERGENCY MANAGEMENT COMMAND POST

    • EMERGENCY COMMUNICATIONS PLAN

    • EXTREME WEATHER

    • EVENT EVACUATION PLAN

 

 

 

Does Your Plan Support These Requirements?

Requirements vary based on jurisdiction or region.

FIRST AID STATION | EVENT COMMUNICATIONS

EVACUATION & INCIDENT SUPPORT

EMERGENCY MANAGEMENT COMMAND POST

City of Seattle

Event Public Safety & Event Management Plan 

ADDENDUM F: Public Safety & Event Management Plan Form


In general, the plan must include an assessment of all of the following conditions and related safety measures:

  • Nature of the events and the participants and attendees

  • Access and egress movement, including crowd density problems

  • Medical emergencies

  • Fire hazards and/or fire protection equipment provided

  • Permanent and temporary structural systems

  • Severe weather conditions

  • Earthquakes

  • Civil or other disturbances

  • Hazardous materials incidents within and near the facility

  • Acts of terrorism within and near the facility

  • Relationships among facility management, event participants, emergency response agencies, and others having a role in the assembly events

CITY OF SEATTLE FIRE CODE

City of Seattle - Events

Under this section, the City of Seattle requires completion and submission of a Public Safety & Event Management Plan Form that specifies compliance with Seattle Fire Code addressing Crowd Management, Planning, Fire Watch Personnel, and maintaining clear exits during the event. These codes are often adopted from the National Fire Code and apply in more than one jurisdiction. 


Crowd Managers

Section 403.3 of the Seattle Fire Code requires that trained crowd managers be provided for facilities or events where more than 1,000 persons congregate. The minimum number of crowd managers shall be established at a ratio of one crowd manager to every 250 persons.


Individual persons or job/staff positions designated as crowd managers should be identified in the written emergency procedures portion of the approved public safety plan, where required and/or the fire safety and emergency plan. It is recommended that alternate crowd managers also be designated and be trained as required.


Crowd Manager Training

Designated crowd managers shall be familiar with the approved public safety plan and/or the fire safety and emergency plan, and be properly trained in the emergency procedures described in the plan.


Crowd Manager Duties

Designated crowd managers shall appropriately implement the emergency procedures described in the approved public safety plan and/or the fire safety and emergency plan. In addition, crowd managers shall also act as fire watch personnel and keep diligent watch for fires, obstructions to means of egress, and other hazards during the time such place is open to the public or such activity is being conducted and take prompt measures for remediation of hazards, extinguishment of fires that occur, and assist in the evacuation of the public from the event areas (i.e., structures, premises).

 

Crowd Management Plan

The crowd management plan is part of the public safety plan, and should clearly identify all crowd manager positions and duties including those persons responsible for calling 911 and meeting emergency responders. Crowd manager stations and location assignments, where provided, shall be illustrated on the site layout plan.


Fire Watch Personnel

In accordance with Section 403.1 of the Fire Prevention Code, if the fire code official decides it is essential for public safety in a place of assembly or any other place where people congregate, the owner, agent or lessee of the space shall provide one or more fire watch personnel. Fire watch personnel will be required and approved by the Seattle Fire Marshal and must remain on duty during the times such places are open to the public, or when such activity is being conducted. The Fire Marshal may require fire watch personnel for a variety of reasons, including the number of people anticipated to congregate, or the nature of the performance, exhibition, display, contest or activity.


General Duties

All attendants, employees, and staff of fairs, festivals, and outdoor public assemblages should maintain a constant fire watch, which involves keeping a diligent watch for smoke and fire, obstructions to means of egress and emergency vehicle routes, and other hazards during the event. Attendants, employees, and supervisors should take prompt measures for remediation of hazards, calling 911 when required, and assisting with the evacuation of impacted areas in accordance with the written emergency plan.

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